Landlord Toolkit: Preventing homelessness in Walsall - 6. Example letters

Below are examples for landlord use:

Early engagement letter

Walsall Council is committed to supporting landlords to prevent homelessness and intervene early and work with landlords to avoid escalation. We encourage all landlords with concerns regarding a tenancy to contact the Housing and Welfare Service for support and advice. The below templates support landlords with early engagement and obtaining consent to enable partnership working to reduce the risk of homelessness in Walsall.

[Landlord Name]

[Landlord Address]

[Date]

[Tenant Name]

[Tenant Address]

Dear [Tenant Name],

I hope this letter finds you well. I am writing to check in as I’ve noticed [e.g. a missed rent payment / change in communication]. I want to ensure you’re okay and offer support if you’re experiencing any difficulties.

There are services available that may be able to help, and I’d be happy to discuss options with you. Please get in touch at your earliest convenience so we can talk about how best to support you.

Yours sincerely,

[Landlord Name]

Signed (Landlord):

Date:

Consent to share form

I, [Tenant Name], give my consent for [Landlord Name] to share relevant information about my tenancy with support services including [e.g. Housing & Welfare Team, Citizens Advice, etc.] for the purpose of sustaining my tenancy and preventing homelessness.

I understand that this information will be handled confidentially and only shared with my consent.

Signed (Tenant):

Date: