You have the following rights with regard to your personal information:
Right to be informed – You have the right to know the following:
· what information we intend to collect,
· why we need your information,
· the lawful basis under which we can process your information,
· how we will process your information,
· whether we share your information,
· who we might share your information with,
· your rights until the law,
· how long we will retain your information and how you can contact us.
Rectification of your information – If it is established that information we hold about you is incorrect, you have the right to request that we correct this information.
Erasure of your information – In cases where the information we hold about you is no longer required in relation to the purpose for which it was collected and where there are no lawful grounds for holding your information, you can request an erasure of information.
Access to your information – If you would like to know what information we hold and process about you, the category of information, who we share your information with, to ascertain the accuracy of the information and the criteria we apply in processing your information, you can make a request to us in writing. Such a request is known as a Subject Access Request.
To make a subject access request and receive a copy of your personal information, contact Information Rights at:
Resource and Transformation Directorate
Telephone: 01922 650000
Please be aware we will need you to provide appropriate identification but you can find details of this and everything else about our Subject Access Request process on our website or by typing the link below into your computer browser:
We should respond to your request within 30 days of receipt but if the request is complex and more time is required we will inform you in writing.
The Right to Restrict processing –You can restrict us from using your information if you believe the data is inaccurate or if there are no lawful grounds for using the information but you do not want us to delete the information. In addition you can prevent us from deleting information we no longer use or need if you require it for a legal claim or defence.
Following investigation, if it is determined that the right to restrict processing should not apply the Council will inform you of reasons for this before the restriction is lifted.
Right to Data Portability - you have the right to request that information we hold about you be transferred to another public authority or other controller. Your data portability request will have to be made in writing, we will assess your request in accordance with the provisions of the GDPR to ascertain if your request is covered under the law. Our response will contain our decision regarding the viability of your request and asking you to choose between the following:
· If you want the information handed to you.
· If you would like the information transferred directly to the public authority or other controller.
Right to Object –
If you object to the Council using your information in the ways detailed about we will cease to process your information unless we can show there are legitimate reasons which override your interests
Whether or not you have legitimate grounds to object to processing of your information, the Council will respond to your request within one month stating that your request has been upheld or the reasons for not upholding your request if that is the case.
Automated Decision Making-
You have the right not to be subject to a decision which affects you, which is solely based on automated processing. This will include profiling.
This right will not apply if the automated decision making is necessary in anticipation of entering into a contract or if it is authorised in law. You can give us explicit consent to be subject to automated decision making but you can remove this consent at any time.