Friday, June 17, 2016

Invitation to Quote Customised Promotional Materials


Walsall MBC – Black Country Technical Assistance Project

Invitation to Quote

Customised Promotional Materials



Walsall Council is the accountable body for the Black Country European Technical Assistance Project which is part funded through the European Union’s European Structural Fund Programme 2014-2020 and the four Black Country Local Authorities (Dudley, Sandwell, Walsall and Wolverhampton City Council). The purpose of the project is to build on a central team for the Black Country able to assist significantly with the effective, compliant development and promotion of local European Social Fund projects.

The Black Country Technical Assistance Team at Walsall Council are issuing an invitation to quote for customised promotional items, branded with an ESF logo, to be offered to participants or public at large during meetings, workshops, conferences and other EU targeted information campaigns.

The tenderer shall be able to supply all of the items described below and should provide the related services of design, layout, pre-press work, revisions, and delivery to Walsall MBC offices at: Civic Centre, Darwall Street, Walsall WS1 1TP.

The basic information and graphics which are to appear on the products will be provided by the technical assistance team in good time in full / multiple colour options. As a minimum requirement the tenderer should be able to print the required EU logo on all products.


What we are looking for:

  • Proactive relationship with client

  • Understanding the nature of the technical assistance team and target audiences

  • Providing a dedicated senior lead for account management

  • Ensuring that environment principles are upheld

  • Capacity to manage

  • Flexibility for last minute requests and changes

  • Consistency in meeting deadlines

  • High quality print and publications

  • Ensuring appropriate use of the EU brand – following brand guidelines

  • Value for money.

Product Requirements

Product Quantity Requirements
A4 Conference Folder 300 Digitally printed full colour to outer only.


250gsm Pre-die-cut pocket folders

Folders to hold approx. 30 sheets of A4 paper

Adhere pocket to inside back cover

EU logo/contact details/team logo


Pens 500 Full colour. Digital/Push button ball pen. Black ink.


EU logo (full colour)

Team name and website address

A5 Notepads 300 Full colour


50 x 1pp per pad

90gsm white offset

Greyboard backs

EU and team logo and contact details

Business Cards 200 per name x 2 80mm x55mm


350gsm Business Card Board.

Digitally printed full colour both sides.

EU logo and team contact details.

Roller Banner 2 800 x 2100 Promotional Banners Printed Full Colour & Laminated


Carry case Included.

2 different designs.

Purchase at least 2 EU related image from yourselves.

EU logo/team logo/contact details.

Post-It notes 300 Printed Full Colour – Spec – A7 Sticky Notes


EU logo/contact details.

Highlighter pen(s)



500 3 colour in 1.


EU logo/team contact details.

Lanyards 200 20 x 900mm Full Colour Lanyard with trigger clip and break-away connector.


EU logo/team logo/website address.


Design Requirements


The proposed products must be attractive and functional, but also original and innovative. They must be compatible with the EU publicity guidance on logo use (size, dimensions etc) and comply as far as possible with environment-friendly norms i.e highly recyclable.

The promotional products shall display the ERDF logo (to be provided) in full colour and where possible the technical assistance team logo, separately or along with the technical assistance team contact number and website address.

Sustainable Development


We are seeking for manufacturer’s commitment to environmentally friendly production processes and products using materials that are highly recyclable and/or ecological, and that are designed to minimise waste. The tenderers are therefore asked to provide evidence concerning the certifications or ‘eco-labels’ for the products they propose.



The tenderer is asked to provide an itemised quote including unit / quantity price exclusive of VAT.

For each product the tenderer is asked to include a sheet (where possible) with pictures of the proposed product. Variants of the same product can be presented as long as they include similar functionalities. For each product the tenderer is asked to specify additional information such as materials, weight, size, available colours, ecological labels if available and any other useful information.


Art work, design and delivery should be included in the quote.


Tenderers are asked to submit their quote to:

James Clayton

Business Support Officer

Black Country Technical Assistance Team


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European Union European Regional Development Fund                   European Union European Social Fund     Dudley Metropolitan Borough Council              Walsall Council


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