056/20 Update to Action Note 052/2020: Hourly rate salary costs for project staff who are self-isolating / ill due to COVID 19 and unable to work and who are working on ESF projects that started after
Earlier this year, the ESF Managing Authority received queries from projects who were unsure how to claim direct staff costs for project staff who do not work wholly on an ESF project, work a variable number of hours monthly and record hours worked on a timesheet, who are self-isolating or ill due to COVID-19 and unable to work. In response, the Managing Authority introduced a temporary easement for projects to claim direct staff costs for project staff in these circumstances.
On 7 July 2020 the Managing Authority published the first version of the ESF Action Note.
Action Note 052/2020 published on 17 November 2020 clarified the earlier Action Note by explaining that this temporary claims easement applies to Quarter 2 2020 claims onwards and only applies to absences from 1 April 2020. It also explained that it applies equally to ESF project staff who have an hourly rate set using either the ESF Direct Staff Cost Methodology 2 or ESF Direct Staff Cost Methodology 3.
The Action Note here explained that the `average number of hours worked’ calculation explained in the calculation methodology should be based on average hours worked during Q4 2019 claim period.
Projects that are unable to use the Q4 2019 reference period because they started after that quarter, will need to calculate the average number of hours worked in the previous quarter claim period. The full explanation is found in the updated action note here.